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If you’re an office manager, keeping costs under control is an important consideration. When you need to replace your printers and copiers, it’s time to talk to an HP dealer in Alexandria, VA, about the benefits of refurbished equipment. Refurbished printers and copiers are an excellent way to get the equipment you need at a reduced cost.

When choosing between an OEM (original equipment manufacturer) and a refurbished product, businesses must consider a few factors.

Refurbished Equipment

Refurbished equipment is often pre-owned. These products can include returns, leftover equipment, display, or demonstration models. They fall under several descriptors, including refurbished, reconditioned, repaired, re-certified, or remanufactured. These titles determine the product’s history and describe how technicians returned it to working order. Every refurbished product is restored to meet its original factory standards and it often comes with a limited warranty. A qualified HP dealer will assist you in determining the most appropriate refurbished equipment for your use.

Original Equipment Manufacturer

OEMs are straight from the original brand manufacturer. They’ve never been used and come with their full warranty. If you want equipment that has never seen the light of day, this is the way to go.

Price & Performance

When shopping for new office equipment, price is often a primary consideration. Talk to your brand representative and let them know what you need; they’ll track down the best products and get you up and running in no time. Trust your HP dealer to find the right equipment for your office while staying within your budget.

How long your office printer lasts is often dependent on how well it’s maintained. Routine printer service can extend the life of your office equipment and reduce downtime for employees.

Printers and copiers are a significant investment for an office. Unlike consumer printers, office equipment is under considerable pressure to perform high volumes of work every day without fail. A malfunctioning printer or copier can seriously affect production for the staff and business operations. Ultimately, the function of your equipment comes down to following its recommended maintenance schedule.

Get the Most from Your Equipment

Printer service in Washington, DC, can assist with getting the most from your office equipment. It also provides a history of care, so when something goes wrong, there is a record of the work done. In some cases, printer service is a requirement to maintain the warranty, so be sure to check your manual.

Years of Service

A typical printer lifetime averages seven years with regular maintenance. However, the printer’s life is often actually calculated in clicks per month, so the higher the number, the shorter the lifespan. When considering a printer for your office, factor in how much use it will get, and that will help determine the model you buy.

For office managers across the nation, it’s critical to schedule printer service. Extending the life of this essential piece of office equipment is crucial to your production and operations.

You might be wondering why it matters so much to know the right jargon for the various printers that exist under the HP brand? Simply put, when it’s time for a printer repair in Loudon County, VA, you’ll want to be familiar with the printer model you have and potentially the compartments that are malfunctioning. There’s a lot to know about how your office or home printer works, and even though you don’t have to be an expert, being familiar with a few terms can help you in the long run.

Some Common Printer Vocabulary

To make it easy for you, here is a list of commonly used words when discussing printers:

ADF — Automatic Document Feeder

AirPrint — Allows You To Print Wirelessly From An Apple Device

Cloud Print — Printing from Google Drive

DPI — Measurement of Resolution

Duplex Printing — A Printer That Can Automatically Print Both Sides Of A Page

Ethernet Port — A Printer That Can Be Connected To A Physical Network

Images Per Minute (IPM) — Gives You An Idea Of How Fast Your Printer Can Print Out Images.

So when you need printer repair, you’ll be able to have a better idea of what part needs to be fixed. Contact Gem Laser Express, Inc. to learn more about their services and products.

When it comes to office printers, they’re quickly evolving into more high-tech versions that rely on an internet connection’s efficiency. This makes production a lot more streamlined and can be seen as a step-up for a company that wants its employees to have better equipment to work with. However, printers connected to the internet aren’t only quick and easy to use but also at risk of being exposed to any hackers that may be looking to probe the information going through the system.

That’s why companies like Gem Laser Express, Inc., offers HP printer services in Arlington, VA, that include providing top security for your printer. However, there are some steps you can take within the company to help keep your information more secure, such as:

• Change Default Passwords
• Keep Your Printer Up to Date
• Pin Authorized Release
• User Permissions
• Encrypt Data
• Temporary Data Storage
• Remove Processes

HP printer services are available to help businesses change and rearrange any printer features that bolster the company’s security. Contact Gem Laser Express, Inc. if you have any questions or inquiries about your printer, they’ll be happy to help you out.

Paper jams are a major nuisance. What office worker hasn’t had an encounter with a paper jam and felt tempted to shake the printer out of pure stress and frustration? Gem Laser Express, Inc., is a copy service in Fairfax, VA, that understands. What many people don’t consider, though, is that a paper jam is not usually due to the machine. Most jams, in fact, are caused by the paper. Here’s why, along with some tips for avoiding paper jams.

1. Do not open a new ream until you need to use it – Paper absorbs moisture from the air. As this happens, the paper expands and makes jams more likely. Only take the amount of paper you need for the print run, then store the rest in a cool, dry place.
2. Pay attention – If you notice that some sheets of paper are curled, torn, or wrinkled, do not load them into your printer.
3. Fan your pages – Some jams are caused because sheets of paper are stuck together; fanning them will get some air between them and help to keep them separated.
4. Avoid cheap, low-quality paper – You get what you pay for. Low-quality paper may save you in the price of materials, but cost in time lost to paper jams.
5. Don’t mix papers of different weights or thicknesses in the paper tray – Using one paper stock at a time is another good way to avoid a problem.

Contact us today for more information about our copy services.

When you run a business, the cost of your print collateral can add up quickly. Depending on the nature of your operation and the industry you are in, your contracts, training materials, promotional brochures, purchase orders, and other printing materials may begin to cost you much more than they should. At Gem Laser Express, Inc., we offer a solution that allows you to spread your information to your audience while saving on printing costs.

Our printing services in Fairfax County, VA, include cost-per-copy contracts that we customize to meet the needs of your business. With these contracts, you pay a low, flat rate that’s adjusted to reflect the actual print volume of your company. You can have all of the black-and-white as well as color prints your operation requires for one rate, which takes the strain and guesswork out of your printing budget.

Our full-service print company works with top-of-the-line equipment from trusted brands such as HP and Xerox. We are dedicated to customer satisfaction. When you are ready to start saving on your print goods, we want to hear from you. Our printing services and cost-per-print contracts are the reliable way to meet your printing needs.