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business woman comparing printers online

Refurbished HP Printers VS. OEM: Which Is Right For Your Office?

If you’re an office manager, keeping costs under control is an important consideration. When you need to replace your printers and copiers, it’s time to talk to an HP dealer in Alexandria, VA, about the benefits of refurbished equipment. Refurbished printers and copiers are an excellent way to get the equipment you need at a reduced cost.

When choosing between an OEM (original equipment manufacturer) and a refurbished product, businesses must consider a few factors.

Refurbished Equipment

Refurbished equipment is often pre-owned. These products can include returns, leftover equipment, display, or demonstration models. They fall under several descriptors, including refurbished, reconditioned, repaired, re-certified, or remanufactured. These titles determine the product’s history and describe how technicians returned it to working order. Every refurbished product is restored to meet its original factory standards and it often comes with a limited warranty. A qualified HP dealer will assist you in determining the most appropriate refurbished equipment for your use.

Original Equipment Manufacturer

OEMs are straight from the original brand manufacturer. They’ve never been used and come with their full warranty. If you want equipment that has never seen the light of day, this is the way to go.

Price & Performance

When shopping for new office equipment, price is often a primary consideration. Talk to your brand representative and let them know what you need; they’ll track down the best products and get you up and running in no time. Trust your HP dealer to find the right equipment for your office while staying within your budget.

man using a printer

How Long Will Your New Office Printers Last?

How long your office printer lasts is often dependent on how well it’s maintained. Routine printer service can extend the life of your office equipment and reduce downtime for employees.

Printers and copiers are a significant investment for an office. Unlike consumer printers, office equipment is under considerable pressure to perform high volumes of work every day without fail. A malfunctioning printer or copier can seriously affect production for the staff and business operations. Ultimately, the function of your equipment comes down to following its recommended maintenance schedule.

Get the Most from Your Equipment

Printer service in Washington, DC, can assist with getting the most from your office equipment. It also provides a history of care, so when something goes wrong, there is a record of the work done. In some cases, printer service is a requirement to maintain the warranty, so be sure to check your manual.

Years of Service

A typical printer lifetime averages seven years with regular maintenance. However, the printer’s life is often actually calculated in clicks per month, so the higher the number, the shorter the lifespan. When considering a printer for your office, factor in how much use it will get, and that will help determine the model you buy.

For office managers across the nation, it’s critical to schedule printer service. Extending the life of this essential piece of office equipment is crucial to your production and operations.

multi-function printer

Printer Jargon Matters for the Right Printer Repair in Loudon County, VA

You might be wondering why it matters so much to know the right jargon for the various printers that exist under the HP brand? Simply put, when it’s time for a printer repair in Loudon County, VA, you’ll want to be familiar with the printer model you have and potentially the compartments that are malfunctioning. There’s a lot to know about how your office or home printer works, and even though you don’t have to be an expert, being familiar with a few terms can help you in the long run.

Some Common Printer Vocabulary

To make it easy for you, here is a list of commonly used words when discussing printers:

ADF — Automatic Document Feeder

AirPrint — Allows You To Print Wirelessly From An Apple Device

Cloud Print — Printing from Google Drive

DPI — Measurement of Resolution

Duplex Printing — A Printer That Can Automatically Print Both Sides Of A Page

Ethernet Port — A Printer That Can Be Connected To A Physical Network

Images Per Minute (IPM) — Gives You An Idea Of How Fast Your Printer Can Print Out Images.

So when you need printer repair, you’ll be able to have a better idea of what part needs to be fixed. Contact Gem Laser Express, Inc. to learn more about their services and products.

 

cybersecurity

HP Printer Services in Arlington, VA: Security Tips for Your Office Printers

When it comes to office printers, theyre quickly evolving into more high-tech versions that rely on an internet connection’s efficiency. This makes production a lot more streamlined and can be seen as a step-up for a company that wants its employees to have better equipment to work with. However, printers connected to the internet aren’t only quick and easy to use but also at risk of being exposed to any hackers that may be looking to probe the information going through the system.

That’s why companies like Gem Laser Express, Inc., offers HP printer services in Arlington, VA, that include providing top security for your printer. However, there are some steps you can take within the company to help keep your information more secure, such as:

  • Change Default Passwords
  • Keep Your Printer Up to Date
  • Pin Authorized Release
  • User Permissions
  • Encrypt Data
  • Temporary Data Storage
  • Remove Processes

HP printer services are available to help businesses change and rearrange any printer features that bolster the company’s security. Contact Gem Laser Express, Inc. if you have any questions or inquiries about your printer, they’ll be happy to help you out.

paper jam

Tips for Preventing Paper Jams

Paper jams are a major nuisance. What office worker hasn’t had an encounter with a paper jam and felt tempted to shake the printer out of pure stress and frustration? Gem Laser Express, Inc., is a copy service in Fairfax, VA, that understands. What many people don’t consider, though, is that a paper jam is not usually due to the machine. Most jams, in fact, are caused by the paper. Here’s why, along with some tips for avoiding paper jams.

  1. Do not open a new ream until you need to use it – Paper absorbs moisture from the air. As this happens, the paper expands and makes jams more likely. Only take the amount of paper you need for the print run, then store the rest in a cool, dry place.
  2. Pay attention – If you notice that some sheets of paper are curled, torn, or wrinkled, do not load them into your printer.
  3. Fan your pages – Some jams are caused because sheets of paper are stuck together; fanning them will get some air between them and help to keep them separated.
  4. Avoid cheap, low-quality paper – You get what you pay for. Low-quality paper may save you in the price of materials, but cost in time lost to paper jams.
  5. Don’t mix papers of different weights or thicknesses in the paper tray – Using one paper stock at a time is another good way to avoid a problem.

Contact us today for more information about our copy services.

business colleagues

The Benefits of a Cost-Per-Copy Contract

When you run a business, the cost of your print collateral can add up quickly. Depending on the nature of your operation and the industry you are in, your contracts, training materials, promotional brochures, purchase orders, and other printing materials may begin to cost you much more than they should. At Gem Laser Express, Inc., we offer a solution that allows you to spread your information to your audience while saving on printing costs.

Our printing services in Fairfax County, VA, include cost-per-copy contracts that we customize to meet the needs of your business. With these contracts, you pay a low, flat rate that’s adjusted to reflect the actual print volume of your company. You can have all of the black-and-white as well as color prints your operation requires for one rate, which takes the strain and guesswork out of your printing budget.

Our full-service print company works with top-of-the-line equipment from trusted brands such as HP and Xerox. We are dedicated to customer satisfaction. When you are ready to start saving on your print goods, we want to hear from you. Our printing services and cost-per-print contracts are the reliable way to meet your printing needs.

Reasons to Change Your Toner Frequently

Laser Printer ServiceIn an office building, it is expected to have more than one printer because many people have to use it daily. Since people are continually using the printers, it might seem like you are replacing the toner cartridges often, but there are reasons for replacing toner often. Check out why it is essential to add new toner to your printer below.

Quality Print- If you let your printer run low on toner, you might notice a decline in the quality of the items you are printing. You should take notice when your printer notifies you that you are running low on toner. When you replace the toner on a regular basis, you can enjoy a consistent print every single time.

Convenience- If you wait until the last minute to replace your toner, it could run out entirely at the worst possible time. It is easier just to replace the toner cartridges when your printer sends notifications.

Here at Gem Laser, we offer a variety of services including copier repair, laser printer service, and services contracts. If you are looking for a way to save money on toner, give us a call at (877) 709-7140 to inquire about our toner program for businesses.

3 Advantages to Servicing the Office Printer in the New Year

Printer Repair Service VirginiaEveryone will be well rested after time off for the holidays, which means they are ready to tackle work when they come back. Imagine if your employees come in prepared to work, but they are unable to do so because the printer and copier are not functioning correctly. Listed below are three advantages to scheduling maintenance for your printer.

Save Money- If you properly maintain something year-round, it will last longer because you have taken care of it correctly. Printers and copiers are included in this list as well.

Start Fresh- Begin the New Year with functioning office supplies like the printer and copier. People like to kick off a new year with a positive attitude and you want to keep the positive spirit alive.

Productivity- Do you want to be productive in 2018? One way you can keep your office on track is to ensure all the equipment is up-to-date. If your printer or copier stops working, it can halt everyone’s day because they are unable to print essential documents.

When you have routine maintenance, you can rest easy knowing your printer is in excellent condition. You can count on Gem Laser for quality printer repair service in Virginia. Schedule your printer maintenance with us by calling (877) 709-7140 today.

Get Ready for the Holidays with Help from Your Printer Part 2

Printer Repair Service VirginiaIn an earlier post, we listed out ways your printer can help you prepare for the upcoming holidays. There are many ways your printer can help, so we decided to continue with our holiday tips.

Greeting Cards- Create a unique Christmas card this year at home and print it off. Not only will you have fun designing and crafting the writing, but you will also save some money.

Family Gifts- If family members are visiting, you can print off images and create a unique photo album for them to enjoy all year long.

Ornament Crafts- It is time to get crafty with fun family projects. You can print out pictures for the children in the family to color and then turn those images into ornaments for the Christmas tree. If you make this a yearly tradition, you will be able to see the progression of your child’s coloring skills.

We hope these fun tips will spread some holiday cheer and help you and your family prepare for the holidays. With all the additional printing, you might need a printer repair service in Virginia. You can contact our shop right now at (877) 709-7140 to discuss your printer malfunctions in detail.

Get Ready for the Holidays with Help from Your Printer

Printer Repair Fairfax County VASince the holidays are just around the corner, we thought we would help you prepare. The holidays are meant to bring the whole family together to create special memories and reminisce about past times, but it can be overwhelming for the person hosting. Take a look below to discover how your printer can help you conquer the holidays.

Recipes- Whether it is Thanksgiving or Christmas, there is always a lot of food. Printing out all of the recipes can make it easier for you to go grocery shopping and stay organized. By keeping all the recipes together, you will not have to track each one down when it comes time to start cooking.

Menus- If you have a large family, chances are there is at least one person who has a food allergy. You can print small menus that can sit on everyone’s plate describing what is in each entrée. This will prevent unwanted allergic reactions and no one will have to ask about the ingredients.

Coloring Pages- If there are going to be children attending your family gathering, you might need activities to keep them occupied until the food is ready. You can print off coloring pages and set up a table just for their crafts.

If you are searching for printer repair in Fairfax County, VA, you can turn to Gem Laser. Contact us today at (877) 709-7140 for additional information.