Multifunction printers in Prince William County, VA, can optimize your workflow and fill many roles in your office. These models can provide printing, scanning, faxing, and file uploading in one device, and can even communicate with your business’s network.
However, an everything-in-one solution isn’t suited for every organization. Here are a few things to consider when shopping for a new multifunction printer. Knowing what you need and how a new addition might affect your workflow can make a difference–both in productivity and costs.
Define Your Needs
No two multifunction printers will have identical specifications and feature sets. As such, you will want to define what you expect from your new equipment so you can keep it within your budget and expectations. Evaluate what your business needs beyond printing, copying, and faxing capabilities. Will your team take advantage of cloud uploading or wireless technology? Are eco-friendly features important? Knowing what you want and what you don’t will help refine your search.
Prioritize User Friendliness
When your employees know how to use the multifunction printer, it streamlines your workflow. Try to find a model that has intuitive interfaces, minimal training requirements, and easily accessible documentation. You may also want to buy equipment that is backed by a maintenance program from the manufacturer or its service partners.
Communication is Key
Your multifunction printer should be able to quickly and efficiently communicate with your business network–which means your IT crew and other users should be able to access its controls remotely. A printer that your network can’t recognize will impede workflow and complicate your troubleshooting efforts.
Having a multifunction printer can make your work easier and more productive, but it is equally important to know what you are buying. Visit your local printer dealer to begin discussing your options.